Mailbox for Material Events

Use Cases:

The use of this form applies to DASPs, Certifiers, and Issuers. As context, in exercising its powers as Supervisor of the digital asset ecosystem, this Commission requires constant communication with its supervised entities regarding specific aspects.

Examples of material events that must be reported through this channel include:

• Notification of the resignation of Compliance Officers. In this case, a copy of the resignation letter submitted and the board meeting minutes evidencing acknowledgment by the Board of Directors (or equivalent body) must be attached.
  
  

• Notification of the hiring of a new Compliance Officer. In this case, the CV and supporting documents proving the requirements established in Art. 64 of the UIF Instruction must be attached.
  
  

• Changes in other key company personnel (e.g., General Manager, Directors of Technology, Compliance, Finance, Operations, etc.). In this case, new contact details must be provided, specifying full name, position, email address, and phone number.
  
  

• Modification of the company’s governing body. A simple copy of the credential of election of the company’s administration registered with the Commercial Registry (valid), as well as new identity documents of the corresponding persons, must be attached.
  
  

• Changes in shareholding structure. A shareholder list signed by the company’s legal representative or Public Accountant must be attached, including shareholding participation, name, and tax identification number (NIT). Copies of identity documents and NIT of the respective persons, as well as applicable final beneficiary documentation, must also be submitted.
  
  

• Changes or modifications to the corporate or trade name. A copy of the Deed of Amendment, with the corresponding registration, must be submitted.
  
  

• Changes in legal representation or legal proxies. In this case, the full name, identification document, legal capacity, supporting legal document, phone number, email address, and address must be submitted.
  
  

• Changes in notification contacts. New contact details must include full name, position, email, and phone number.
  
  

• Change of platform URL.
  
  

• Notification of any incident, failure, or issue affecting the normal and proper functioning of the platform. A written report describing the situation and how it was managed must be submitted.
  
  

• Events related to the execution of issuance projects (e.g., fulfillment or breach of the minimum amount within the term mentioned in the DIR; events hindering compliance with acquired obligations; significant modifications to projected future cash flows; obstacles or impediments to project execution).
  
  

• Among others.
  
  

Each material event must be reported within a maximum of 5 business days after its occurrence.